Data Protection and Privacy Policy

1. Cookie Policy

FxCareer.eu respects your privacy and is committed to protecting your personal data. We process candidate data for recruitment purposes, including job matching and application tracking. You have the right to access, correct, or delete your personal data at any time by contacting us at [email protected]. Please refer to our Cookie Policy for details on cookie usage.

2. Scope

This policy applies to:

• All personal data collected from candidates, clients, employees, and partners.
• All processing activities across our offices in Cyprus, the UK, the UAE, Nigeria, and India.
• All electronic and paper-based personal information.

3. Principles of Data Protection

We handle personal data according to the following principles:

• Lawfulness, Fairness, and Transparency: Personal data is collected and processed lawfully and fairly, with clear information on how it is used.
• Purpose Limitation: Data is collected only for specified, explicit and legitimate purposes.
• Data Minimization: We collect only the data necessary for the purpose.
• Accuracy: Personal data is kept accurate and up to date.
• Storage Limitation: Data is retained only for up to 24 months for specified, explicit and legitimate purposes.
• Integrity & Confidentiality: Data is processed securely to prevent unauthorized access, loss, or misuse.

4. Collection of Personal Data

We may collect personal data from candidates and clients, including:

• Contact information (name, email, phone number)
• Professional details (CV, qualifications, experience)
• Company information and role specifications
• Sensitive data only when necessary and with explicit consent

5. Use of Personal Data

Personal data is used for purposes including:

• Recruitment and job placement services
• Communication with candidates and clients
• Compliance with legal and regulatory obligations
• Improving our services and processes

6. Sharing of Personal Data

We do not sell personal data. Data may be shared:

• With clients for recruitment purposes, with candidate consent
• With authorized third-party service providers for operational purposes
• When required by law, regulation, or court order

7. Data Security

We implement appropriate technical and organizational measures to protect personal data, including:

• Secure storage systems
• Access controls and authentication
• Regular monitoring and audits
• Staff training on data protection

8. Rights of Data Subjects

Candidates, clients and employees have the right to:

• Access their personal data
• Correct inaccurate or incomplete data
• Request deletion or restriction of processing
• Object to processing for marketing or other purposes
• Withdraw consent at any time

9. Data Retention

Personal data is retained only for up to 24 months for the purposes for which it was collected, after which it is securely deleted, unless the candidate is hired or withholds consent.

10. Breach Notification

In the event of a data breach, we will:

• Take immediate steps to contain and mitigate the breach
• Notify affected individuals and relevant authorities as required by law

11. Compliance

All employees, contractors, and partners are required to comply with this policy. Breaches may result in disciplinary or legal action.

12. Commitment

FxCareer.eu is committed to safeguarding personal data and ensuring transparency, accountability, and compliance in all our recruitment activities.

13. Use of Artificial Intelligence in Recruitment

FxCareer.eu may use artificial intelligence (AI) and other technology-assisted tools to support certain parts of the recruitment process, including reviewing and summarising applications, analysing CVs, matching candidate profiles with job requirements, and assisting with candidate assessments.

These tools are used to support our recruitment team and do not replace meaningful human review or professional judgment. FxCareer.eu does not rely solely on AI to make decisions that significantly affect candidates. AI-assisted outputs may be reviewed, disregarded or overridden by our recruitment professionals.

Where FxCareer.eu is recruiting on behalf of a client, the final decision regarding employment is made by the relevant employer.

AI-assisted tools may process information contained in a candidate’s application, including CV information, employment history, education, qualifications, professional skills, experience, job preferences and application responses.

Where third-party AI or technology providers process personal data on our behalf, appropriate data protection, confidentiality and security safeguards will apply in accordance with applicable data protection laws.

If you would like further information about how AI may be used in connection with your application, how your personal data is processed, or would like to raise a concern regarding an AI-assisted assessment, please contact us at [email protected].